Digitization Resources and CONTENTdm Documentation
This section has information and links to documents, web sites and other sources that assist CARLI members in developing and maintaining digital collections. Documentation and links have been added, and are being maintained by, the CARLI Digital Collections Users' Group.
These wiki pages are also a place for sharing local library documentation, guides, etc. developed for working with digital projects and CONTENTdm. Please feel free to share any local documentation you have created, including a brief summary of the document in text on this page. Thank you!
As you use these resources shared by other libraries, keep in mind that they are developed for local procedures that may be very specific to an individual library, so they may not be exactly right for your library. They are provided here as resources to aid you in developing your own local documentation and procedures.
(Disclaimer: References below to specific products, resources, or services does not necessarily constitute or imply its endorsement or recommendation by CARLI.)
To upload your own documents to this public wiki, please follow these guidelines: How to Upload a File to the CARLI Wiki
- 1 General Documentation
- 2 Creating Digital Objects
- 3 Digital Object Management Systems
- 4 Metadata for Digital Objects
- 5 Vendors
- 6 Funding
- 7 Promoting Digital Collections
- 8 Assessment & Evaluation of Digital Collections
- 9 Copyright & Digital Collections
- 10 Digital Preservation
- 11 Professional Communication & News
- A Framework of Guidance for Building Good Digital Collections, 3rd ed. from NISO
- NINCH Guide to Good Practice in the Digital Representation and Management of Cultural Heritage Materials
- NARA: Guidelines for Digitizing Archival Materials for Electronic Access
- North Carolina ECHO Digitization Guidelines
- Moving Theory into Practice: Digital Imaging Tutorial from Cornell University. This tutorial covers the basics of selection, conversion, metadata, preservation and more.
- Anatomy of a Digital Project Webinar Series Sponsored by the CARLI Digital Collections Users' Group (Spring 2012). Features presentations on Lightweight Project Management, Selection of Materials for Digitization, Promoting your Collections, and Connecting Your Digital Collections to the Curricula at Your Institution.
Creating Digital Objects
- Digitization Best Practices for Images from CARLI
- Image Collections: Technical Standards for Image Capture from Northwestern University
- California Digital Library (CDL) Guidelines for Digital Images
- JFABC Scanning Guidelines Local project documentation from the School of the Art Institute of Chicago
- Scanning images for the web Some useful tips for scanning images.
- Digital Imaging Primer by Gretchen Gueguen, Office of Digital Collections and Research, University of Maryland, College Park
- Digital Image Defects From Stanford University, this site provides references for imaging and image quality control auditing
- Cropping Guide Also from Stanford, provides examples of acceptable and not acceptable cropping ranges
Software & Hardware
Documentation from Agencies & Cultural Institutions:
- OCLC Guidelines Creating and Managing Text Collections Using CONTENTdm
- Becoming Digital: How to Make Text Digital: Scanning, OCR, and Typing from the Center for History and New Media
- NINCH Guide to Good Practice: Digitization and Encoding of Text
- AHDS Guides to Good Practice: Creating and Documenting Electronic Texts
- Digital Library Federation (DLF) Benchmark for Faithful Digital Reproductions of Monographs and Serials Note: This document is no longer being maintained, but it could serve as a useful starting point.
CARLI and CARLI member contributed documents:
- Digitization Best Practices for Text from CARLI
- Text Collections: Technical Standards for Capture from Northwestern University
- ABBYY Company -- Makes the ABBYY Finereader OCR software
- CARLI Guidelines for the Creation of Digital Collections: Digitization Best Practices for Audio
- Audio Digitization (Presentation from CARLI Digital Collections Users Group Forum, July 25, 2008)
- E-MELD School of Best Practice: Digitization of Audio Files
- Sound Directions: Best Practices for Audio Preservation
- JISC Digital Media - Audio
- IASA-TC 03: Safeguarding the Audio Heritage: Ethics, Principles and Preservation Strategy
- Bibliographical Center for Research - Digital Audio Best Practices
- Audio Collections: Technical Standards for Capture from Northwestern University
- HTG Explains: What Are the Differences Between All Those Audio Formats?
- Metadata for digital audio collections is a webinar presented by Eben English, Loyola University to CARLI members on Oct. 12, 2010. view the webinar recording and download the PowerPoint slides.
- MOTU PCI Audio Capture Devices
- AVID Pro Tools Mbox
- M-Audio Audio Interfaces
- E-MU Digital Audio Systems
Moving images (film, video)
- CARLI Guidelines for the Creation of Digital Collections: Digitization Best Practices for Moving Images
- JISC Digital Media - Moving Images
- RUcore and NJDH Standards Analysis for Moving Image Objects
- Video Reformatting and Preservation (presentation by Carl Fleischhauer, National Digital Information Infrastructure and Preservation Program, 11/6/2007)
- Giz Explains: Every Video Format You Need to Know
- A Primer on Codecs for Moving Image and Sound Archives
- Video Collections: Technical Standards for Capture from Northwestern University
- Adobe Premiere Elements
- Adobe Premiere Pro
- Final Cut Pro
- Vegas Pro
- Windows Movie Maker
Digital Object Management Systems
- CARLI CONTENTdm System Documentation
- CONTENTdm User Support Center
- CONTENTdm Collection of Collections
Local project documentation from the School of the Art Institute of Chicago
- Setting up a new project for the JFABC Digital Library in the Acquisition Station
- Adding items to the JFABC Digital Library through the Acquisition Station
- Adding items to the JFABC Digital Library through the Admin Module
- Adding metadata only records to the JFABC Digital Library through the Acquisition Station
Free, open source digital library collection-building software produced by the New Zealand Digital Library Project at the University of Waikato, and developed and distributed in cooperation with UNESCO and the Human Info NGO.
Free, open source digital collection and exhibit creation software produced by the Center for History and New Media at George Mason University.
Digital object management system from Ex Libris.
Free, open source digital object management system developed by MIT and now maintained by the DSpace Foundation.
Free, open source digital object management system (Flexible Extensible Digital Object Repository Architecture) developed at Cornell and now maintained by the DuraSpace organization.
Metadata for Digital Objects
- Guidelines for the Creation of Digital Collections: Best Practices for Descriptive Metadata from CARLI
- Metadata Matters Webinar Series Sponsored by the CARLI Digital Collections Users' Group (fall 2010)
- Metadata Guidelines for Collections Using CONTENTdm from the University of Washington Libraries
CARLI member libraries contributed documents
Local metadata documentation from the School of the Art Institute of Chicago
- Data Dictionary for the JFABC Digital Library
- Metadata crosswalk for the JFABC Digital Library - Dublin Core to Marc
- Windows-1252 character chart - guide used for entering diacritical characters in the Acquisition Station
- Data Dictionary template (word doc)
Local metadata documentation from Illinois State University
- Authority Resources for the ILSTUDIA collection - resources for artist names
- Authority Resources for the ILSTUDIA collection - resources for art terms, place names, and subject terms
Local metadata documentation from Illinois Wesleyan University
- IWU Metadata Document - Example of a document outlining required/recommended fields for local CONTENTdm Collections
Local metadata documentation from the University of Illinois at Chicago
Note: Documentation is maintained on the UIC Wiki, which is not open to the public. The documents uploaded here are PDF files of the wiki content.
- UIC Data Dictionary for CONTENTdm (last updated Nov. 6, 2010)
- Table of Fields in UIC Data Dictionary (last updated Nov. 6, 2010)
- Dublin Core Metadata Initiative (DCMI) See the pages DCMI Metadata Terms and Dubline Core Metadata Element Set for Dublin Core usage.
- Encoded Archival Description Version 2002 Official Site Library of Congress
- EAD Help Pages Society of American Archivists
- The UC Berkeley EAD Toolkit
- EAD Bibliography Zotero Group
- Chatham Ewing, University of Illinois at Urbana-Champaign, presented An Introduction to Encoded Archival Description (EAD), a webinar for CARLI members on Oct. 19, 2010. View the webinar recording and download the PowerPoint slides.
Thesauri & controlled vocabularies
A good introductory document on controlled vocabularies is available online from the Getty Institute: Introduction to Controlled Vocabularies: Terminology for Art, Architecture, and Other Cultural Works.
Library of Congress
- Rare Book and Manuscript Controlled Vocabs by RBMS
- Iconclass (not a controlled vocabulary, per se, but a classification scheme)
- Queensland University of Technology list of controlled vocabularies
- Medical Subject Headings (MeSH)
- ISO 3 letter language codes (ISO 639-2)
- Internet Media Type (IMT - electronic file format, or MIME types)
- DCMI Types
Locally developed metadata, thesauri & vocabularies
- Marrying local metadata needs with accepted standards: The creation of a data dictionary at UIC Library is a webinar presented by Peter Hepburn and Kristin Martin, University of Illinois at Chicago to CARLI members on Nov. 16, 2010. View the webinar recording and download the PowerPoint slides.
- Dublin Core to EAD
- Dublin Core to MARC
- Kem danh rang
- MARC to Dublin Core
- MARC to EAD
- VRA 3.0 to MARC
- Metadata Standards Crosswalk
- Metadata Crosswalk Service
- Metadata crosswalk template
- Template from the School of the Art Institute of Chicago (Word document)
- The Getty's Metadata Standards Crosswalk
- UKOLN: Mapping Between Metadata Formats
- 'Best Practices' for CONTENTdm users creating shareable metadata
- Moving Towards Shareable Metadata (EDUCAUSE)
- Open Archives Initiative Protocol for Metadata Harvesting (OAI-PMH)
- An Introduction to Shareable Metadata
- Best Practices for OAI PMH Data Provider Implementations and Shareable Metadata: DLF / NSDL Working Group on OAI PMH Best Practices
- Sarah Shreeves, University of Illinois at Urbana-Champaign presented a webinar to CARLI members on Oct. 5, 2010 on Shareable metadata view the webinar and download the PowerPoint slides.
- An Introduction to the Open Archive Initiative-Protocol for Metadata Harvesting (OAI-PMH) is a webinar presented by Tim Cole, University of Illinois at Urbana-Champaign to CARLI members on Sept. 28, 2010. View the webinar recording and download the PowerPoint slides.
Working with vendors
- Working with Commercial Digitization Vendors Center for Research Libraries
- VIII. Vendor Relations by Janet Gertz, Columbia University Library. From: Handbook for Digital Projects: A Management Tool for Preservation and Access, Maxine K. Sitts, Editor. Northeast Document Conservation Center.
- Vendor Considerations and Project Checklist Washington State Library
Selected digitization vendors
Disclaimer: References below to specific products, resources, or services does not necessarily constitute or imply its endorsement or recommendation by CARLI.
- The Audio Archive Burlingame, CA. Phone: (408) 221-2128
- Backstage Library Works Provo, Utah & Bethlehem, Pennsylvania. Phone: 800-288-1265
- Chicago Albumen Works Housatonic, Massachusetts. Phone: 413-274-6901
- DC Video Burbank, California. Phone: 818-563-1073
- Heritage Microfilm Cedar Rapids, IA. Phone: 888-870-0484. This company does microfilming and scanning of newspapers, primarily.
- Kirtas Technologies Victor, New York. Phone: 877-547-8279
- Luna Imaging, Inc. Los Angeles, California. Phone: 800-452-5862
- Media Matters LLC New York, New York. Phone: 212-268-5528
- The Media Preserve Cranberry Township, Pennsylvania. Phone 800-416-2665
- Northeast Document Conservation Center Andover, Massachusetts. Phone: 978-470-1010
- Northern Micrographics LaCrosse, Wisconsin. Phone: 800-236-0850
- Preserving The Past Los Angeles, California & Rochester, New York. Phone: 818-317-7147 (Los Angeles); 585-271-4721 (Rochester)
- Safe Sound Archive Philadelphia, Pennsylvania. Phone: 215-248-2100
- Scene Savers Covington, Kentucky. Phone: 800-978-3445
- Specs Bros. Lodi, New Jersey. Phone: 800-852-7732
- Trigonix, Inc. Montreal, QC, Canada. Phone: 514-874-0443
Note: Many funding agencies provide grant writing guidelines; all provide criteria for their applications. The most consistent advice that comes from grant writing sources is to know the requirements for the grant and to objectively evaluate how your project matches them. With that advice in mind, the the initial sources below provide more details on the project planning and grant writing processes. A selection of funding agencies and sources follow.
Bauer, David G. How to Evaluate and Improve Your Grants Effort. Westport, CT: Oryx Press, 2001.
Burke, Jim and Carol Ann Prater. I'll grant you that: a step-by-step guide to finding funds, designing winning projects, and writing powerful grant proposals. Portsmouth, NH : Heinemann, 2000.
Grantproposal.com A site created by a person who provides grant writing services. CARLI does not endorse this service but provides a link to steps anyone can consider in writing proposals.
Hall-Ellis, Sylvia D. Librarian's handbook for seeking, writing, and managing grants. Santa Barbara, CA: Libraries Unlimited, c2011.
Johnson, Victoria M. Grant writing 101: everything you need to start raising funds today. New York : McGraw-Hill, c2011.
Koch, Deborah S. How to say it: grantwriting : write proposals that grantmakers want to fund. New York, NY: Prentice Hall Press, 2009.
Landau, Herbert B. Winning library grants: a game plan. Chicago: American Library Association, 2011.
Project Planning & Management
Both of the following are by Mary S. Woodley, CSU Northridge and were written for the Library of Congress and Association for Library Collections & Technical Services, n.d.
- Getty Foundation
- National Endowment for the Humanities
- Save America's Treasures
- CARLI/OCA Book Digitization Initiative
- IMLS National Leadership Grants
- Illinois State Library - Library Services and Technology Act (LSTA) Grants
- Mellon Foundation
- National Science Foundation (NSF)
- National Science Foundation (NSF)
- Foundation Grants for Preservation in Libraries, Archives, and Museums, 2010 Edition
- EMC Heritage Trust Project
- Fund for the Improvement of Postsecondary Education (FIPSE)
- National Film Preservation Foundation
- National Digital Newspaper Program
- Library Grants blog
Promoting Digital Collections
- Washington State Library Digital Best Practices
- Letting the World Know About Your Digital Collection: A Practical Approach to Promotion and Marketing a CARLI webinar presented on Mar. 28, 2012
Theory and Discussion
Assessment & Evaluation of Digital Collections
Copyright & Digital Collections
- Copyright Resources (PDF) Compiled by Betsy Kruger, Head of Digital Content Creation, UIUC Library
- Copyright and Cultural Institutions: Guidelines for Digitization for U.S. Libraries, Archives, & Museums by Peter B. Hirtle, Emily Hudson, & Andrew T. Kenyon (Ithaca, NY: Cornell University Library, 2009). Link to I-Share record and Link to online resource under CC license
- Visual Resources Assoc. (VRA) Intellectual Property Rights Resources
- Digital Image Rights Computator (DIRC) From the VRA, this program "is intended to assist the user in assessing the intellectual property status of a specific image documenting a work of art, a designed object, or a portion of the built environment."
- Copyright Copyright Issues Relevant to Digital Preservation and Dissemination of Pre-1972 Commercial Sound Recordings by Libraries and Archives A 2005 CLIR report by June Besek that summarizes what libraries and archives are legally empowered to do to preserve and make accessible for research their holdings of pre-1972 commercial recordings.
- Digital Preservation resources and information at the Library of Congress. Also check out their blog, The Signal.
- Digital preservation from the UK National Archives
- ICPSR: Digital Preservation This is a robust collection of resources all about digital preservation from the Inter-University Consortium for Political and Social Research. You can select resources and documents related to digital preservation for specific types of media. See also their page Digital Preservation Management Workshops & Tutorial for training material.
- The 3 Rs of Digital Stewardship A set of slides from a presentation by Stephen Chapman (Weissman Preservation Center Harvard University Library). The 3 Rs are: Risk Management, Repository and Roles (reciprocal roles and responsibilities).
- An Introduction to Digital Preservation An archived presentation from December 15, 2010 with Lisa A. Gregory, Jennifer Ricker and Amy Rudersdorf on the WebJunction Illinois site.
- JISC Beginner's Guide to Digital Preservation
- Digital Koans (Archive for the 'Digital Curation/Digital Preservation' Category)
- Disruptive Library Technology Jester (Tag Archives: preservation)
- The Society of American Archivists offers fee-based courses in their Digital Archives Specialist Curriculum. These courses cover a wide range of topics and skills necessary to manage digital archives.
- Preserving (digital) Objects With Restricted Resources. An IMLS-funded project (2012-14) to investigate, evaluate, and, at its close, recommend scalable, sustainable digital preservation solutions for libraries with smaller amounts of data and/or fewer resources. Site contains a wiki with documentation generated, a blog for observations, and a Tool Grid that maps a range of products to recommended OAIS Reference Model functions.
Standards and Best Practices
- Long Term Digital Preservation Reference Model
- NINCH Guide to Good Practice: Preservation
- Guidance on digital preservation from the UK National Archives Provides advice on selection of file formats and storage media as well as care, handling and storage of media.
- PREMIS Metadata standards (Library of Congress)
- Claire Stewart, Northwestern University, presented the webinar Preservation Metadata to CARLI members on Dec. 7, 2010. View the webinar recording and download the PowerPoint slides.
- Preservation Metadata Initiatives: Practicality, Sustainability, and Interoperability
- Metadata in support of subject gateway services and digital preservation
- Implementing Metadata that Guide Digital Preservation Services
- Application of Preservation Metadata for Long-Term Accessibility of Digital Objects
Tools & Services
- Agogified's list of tools & services (Agogified is a blog about technology, information and culture.)
- NDIIP Partner Tools and Services Inventory from the Library of Congress
- Curation Micro-Services from the California Digital Library
- PRONOM "PRONOM is a resource for anyone requiring impartial and definitive information about the file formats, software products and other technical components required to support long-term access to electronic records and other digital objects of cultural, historical or business value."
- Alliance for Permanent Access
- Digital Preservation, Office for Information Systems, Harvard University Library
- SHAMAN Project
- Using Amazon S3 in Digital Preservation in a mid sized academic library: A case study of CCSU ERIS digital archive system
- Research on Digital Preservation within projects co-funded by the European Union in the ICT programme
Professional Communication & News
- LOOKSEE Resources for Image-Based Humanities Computing
- TEI-L Discussion group for TEI issues
- Web4Lib Discussion of issues relating to the creation, management, and support of library-based World-Wide Web servers, services, and applications
- Digitization 101
- Duke University Digital Collections
- Dan Cohen's Digital Humanities Blog
- Digital Humanities Now
- JISC Beginner's Guide to Digital Preservation
- The Metadata Forum